Information for speakers

If you are a speaker at AIEC this year, please read through the information below. All speakers should be aware of the speaker guidelines and terms and conditions below.

For the purposes of the AIEC program, the term 'speaker' applies to any presenter or co-presenter, facilitator, session chair, panelist or co-panelist, session moderator, session discussant, roundtable rapporteur, pre-conference facilitator or a moderator or video presenter who is participating at AIEC.

	Speakers’ Preparation Room The speakers’ preparation room is there to assist you as a speaker/ chair with the setup and running of your presentation. All speakers must report to the speakers’ preparation room on the day of the session, at least 2 hours prior to the start of the session but preferably the day before. Learn more
	Speaker registration Speakers must be registered to attend AIEC. All speakers are entitled to the discounted speaker registration fees. Learn more
	Session formats Learning and knowledge-sharing at AIEC is offered through a range of different session formats. These include interactive formats such as cafés and campfires, or more structured and didactic formats such as panels and presentations. Find out more about how these sessions are structured and how the room will be set up. Learn more
	Date and time of your session The full online program is available and is subject to change. Please ensure you remain available on Wednesday and Thursday as changes to the program in the lead up to the conference are possible. View program
	Speaker profile All speakers must have a speaker profile in the program. Please take a minute to review your details as it appears in the Program, particularly checking that your title, name, organisation, photo and bio are correct. Any changes to your speaker profile must be emailed to aiec@idp.com.
	Terms and Conditions All speakers, whether invited or accepted via the Call for Proposals must be aware of, and agree to, the AIEC Terms and Conditions, including the speaker registration fee, Privacy Policy, Non-Commercial Policy and Code of Conduct. If you are not attending the conference, but you are the primary contact for a submitted proposal, please ensure you are also aware of our Terms and Conditions.
	Information Session for speakers and chairs All speakers and chairs will need to attend an info session webinar in September. Watch the webinar
	Key dates Important key dates for all speakers, presenters and chairs. Learn more
	What to do on the day of your session Here's where you will find information on what to do when you arrive at the venue. Read more
	Chair guidelines Please read these guidelines to prepare for your session if you are chairing a session at AIEC. Read more
	Presentation tips Here are some useful tips to keep in mind when presenting at AIEC. Learn more
	Recording Your session may be recorded and available on the conference app after the conference. The decision about which sessions are recorded will be made by the Program Committee. Recorded sessions appear in the online program with the following tag:
	Proceedings: PowerPoint presentations PowerPoint presentations and session recordings will be available after the conference. If you wish to opt out (i.e. you do not want your presentation to be available for viewing or downloading), please advise the Speakers' Preparation Room staff or contact the conference organisers at aiec@thinkbusinessevents.com.au before the end of the conference. In this instance, we strongly encourage modified presentations to be provided with removed sensitive or commercial in confidence information.
	Filming and photography The AIEC Media Crew will enter session rooms while sessions are in progress and photos and video footage will be taken. The team may also take screen grabs of recorded sessions. Images and video footage will be used for conference-related communications, post-conference highlight videos and the promotion of future events.
	Audiovisual Audiovisual and Wi-Fi will be available at the conference, although the Wi-Fi is not suitable for use by speakers during their presentations. Read more
	Braindate We're excited to bring the Braindate experience to our AIEC community. You do not need to submit a proposal to host or join a Braindate. Anyone registered for AIEC can post a Braindate topic when the Braindate platform is launched prior to the conference. All speakers are encouraged to create topics and host Braindates. Read more