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Speakers' Preparation Room

Location

C3.2 Meeting Room, Level 3, International Convention & Exhibition Centre Sydney 

Map

Visit the Speaker Preparation Room

All speakers must visit the Speaker Preparation Room at least two hours before their session. You are welcome to arrive earlier. This allows our team to confirm your arrival, check your presentation and ensure everything is ready for your session.

Opening times

 

(AEDT/UTC +11)

Tuesday 27 October

12:30 – 17:30

Wednesday 28 October 

08:00 – 17:30

Thursday 29 October 

08:00 – 17:00

Technical support team

Gliding Wings Production

Email: evan@glidingwingsproductions.com.au  

Technical support will be available in the session rooms and the Speakers' Preparation Room. 

Powerpoint Info

All PowerPoint files must be set to a 16:9 ratio. You can use the AIEC PowerPoint presentation template (download), or you may use your organisation's branded template. 

Submit your presentation here

Please submit your presentation by Wednesday 21 October 2026 at 5pm AEDT using the JotForm and follow the steps below.

  • save your presentation file in the following format (Yourname_sessionroom_date_time) 
    • date – ddmmyy, time – 24-hour clock
    • e.g. johndoe_menzies_161026_1315
  • ensure you are sending the FINAL version of your presentation 
  • bring a back-up copy with you on the day  

Submitting your presentation in advance allows our technical team to prepare and organise all presentations by session and room ahead of the conference.

Our technical team will be available to assist with any updates to your presentation and answer any questions or concerns.

For more information on audiovisual, please go to aiec.idp.com/audiovisual.

Using the App during your session as a speaker/chair

Information will be provided here shortly on instructions on how to use Q&A, app polling, session rating and discussions. 

The app gives registered delegates access to all the details needed to make the most out of their conference experience. In addition, speakers can use the App for Q&A, polling, session rating and discussions (comments).


To download and login to the app:

  1. Search for AIEC 2026 in the AppStore or Google Play and install the app on your mobile device.
  1. Open the app, allow it to update and enter your email when prompted.
  1. You can either:
    1. Click on the Magic Link and you will be emailed a direct login, or
    2. Enter your password (which is your email address)
  1. If you select the Magic Link, check your email for an “Automatic Login” link and click on it.
  1. When prompted set your privacy and messaging settings.
  1. Please ensure you are logged in at all times, if you are not, there are certain functions and pages you will not have access to.
  1. You can change your settings at any time by clicking on your name at the top of the home page

 Some things to note

  • If you choose to opt out of Attendee Visibility, your profile will not be visible to other delegates on the app. Everything else functions normally
  • If you choose to opt out of Messaging, you cannot interact with other delegates on the app. Everything else functions normally