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Speakers' Preparation Room

Location

C3.2 Meeting Room, Level 3, International Convention & Exhibition Centre Sydney 

Map

Visit the Speaker Preparation Room

All speakers must visit the Speaker Preparation Room at least two hours before their session. You are welcome to arrive earlier. This allows our team to confirm your arrival, check your presentation and ensure everything is ready for your session.

Opening times

 

(AEDT/UTC +11)

Tuesday 27 October

12:30 – 17:30

Wednesday 28 October 

08:00 – 17:30

Thursday 29 October 

08:00 – 17:00

Technical support team

Gliding Wings Production

Email: evan@glidingwingsproductions.com.au  

Technical support will be available in the session rooms and the Speakers' Preparation Room. 

Powerpoint Info

All PowerPoint files must be set to a 16:9 ratio. You can use the AIEC PowerPoint presentation template (download), or you may use your organisation's branded template. 

Submit your presentation here

Please submit your presentation by Friday 23 October 2026 at 5pm AEDT using the JotForm and follow the steps below.

  • save your presentation file in the following format (Yourname_sessionroom_date_time) 
    • date – ddmmyy, time – 24-hour clock
    • e.g. johndoe_menzies_161026_1315
  • ensure you are sending the FINAL version of your presentation 
  • bring a back-up copy with you on the day  

Submitting your presentation in advance allows our technical team to prepare and organise all presentations by session and room ahead of the conference.

Our technical team will be available to assist with any updates to your presentation and answer any questions or concerns.

For more information on audiovisual, please go to aiec.idp.com/audiovisual.

Using the App during your session as a speaker/chair

The app gives registered delegates access to all the details needed to make the most out of their conference experience. In addition, speakers can use the App for Q&A, polling, session rating and discussions (comments).

To download and login to the app:

  1. Search for AIEC 2026 in the AppStore or Google Play and install the app on your mobile device.
  2. Open the app.
  3. Enter your email address you used to register for this event and password (to be provided at later date)
  4. When prompted, create a new personal password and set your privacy and messaging settings.
  5. Go to ‘My event’ to update your profile in Account Settings and start enjoying the app!

Q & A​

  • Audience must use the app to ask questions in panels/presentations​.
  • Campfires/cafes– the use of app is recommended, but optional. Please visit the Speakers’ Prep Room to request the App Q&A to be turned on for your session. It will be turned ‘off’ as default.​
  • Delegates can upvote questions​
  • Chairs decide which questions to ask and in which order​.
  • Q&A opens 1 hour before the session​.  

App polling

  • Let us know by Friday 12 October if you are using polls (live polling) in your session and whether you want to use our APP or using another platform​.
  • Please ensure you visit the Speakers’ Prep Room at least 24 hours prior to your session to set up the polling question(s)​. 
  • If using a different platform (e.g. Mentimeter), you must set up the poll using your own account and provide QR code in your presentations. Please visit the Prep Room to test this at least 24 hours before the session​.

Rate this session – attendee feedback​

  • Delegates can provide feedback on a ‘Session’ (but not individual Inspire presentations) via the app​.
  • Rate this session feature will open 1 hour before the session, and will remain open until at least the end of conference (Friday 29 October)​
  • Chairs – please remind audience to do this!​
  • Speakers – Please remind attendees (at any time during the conference) to rate the sessions they attended (including yours)​ 

Session comments

  • This is for audience in that specific session to comment and see each other’s comments​
  • This will be monitored by the Crew​.
  • We encourage you to comment in your session to create ​discussion.
  • Comments for a session will be open from Tuesday 27 October at 1pm and will close at the end of the conference.​