Information for sponsors and exhibitors

The AIEC Exhibitor Information pages provide sponsors and exhibitors with information you need to prepare for AIEC 2025, including registration instructions, onsite bump-in and bump-out instructions, key dates, how to manage your entitlements and much more.

Please note these pages may be updated in the lead up to the event.

If you are an exhibitor or sponsor at AIEC, please login to the Exhibitor Portal to manage your tasks.

If you have any questions, please contact the Conference Office at aiec@thinkbusinessevents.com.au

	Key dates and tasks (pre-conference to-do list) Most entitlements in the sponsorship and exhibition packages are subject to printing or production deadlines. Information, artwork for branded items, documentation, forms, video files, asset files and other information (as noted below) must be supplied or completed in the agreed format, to specifications and by the due date set out by the conference organiser. Failure to do so may result in entitlements being cancelled without reimbursement. Read more
	Booth design and set-up Everything you need to know about building and designing your booth, including how to order furniture, audio-visual, and signage, and how to order additional services like cleaning or catering from the venue. If you are designing a custom stand or require rigging, this section is also important. Read more
	Exhibition floor plan The AIEC 2025 Exhibition will be held in the Exhibition Hall of the National Convention Centre Canberra (NCCC). See NCCC Floor Map. View floor plan
	Registration and accommodation Registration for AIEC 2025 will open on Wednesday 30 April. All sponsors and exhibitors must register via the dedicated Sponsors & Exhibitors Online Form. Read more
	Key contacts Find out who and how to get in touch with the conference organiser, venue, exhibition builder and freight forwarding companies. Read more
	Promo toolkits To help you promote your participation at AIEC, we will provide web banners and tiles you can display in your email signatures, blogs, websites and social media. Tell others you’re exhibiting and help us spread the word! Read more
	Exhibitor Portal Through the Exhibitor Portal you will be able to keep track of your tasks, check specification for artwork required, download forms and upload forms and documents required for your participation at AIEC. Read more
	Conference schedule Find out when you'll have access to the exhibition, what times catering breaks are scheduled, and what times the exhibition is open to delegates. Read more
	Logistics, and bump-in and out Everything you need to know to ensure a smooth and stress-free bump-in and bump-out of the exhibition, including information about loading docks, self-freight/delivery, storage facilities, contractor induction and parking Read more
	Freight forwarding and deliveries Everything you need to know about freight forwarding, including recommended freight/courier company, onsite material handling, deliveries, and collection of your goods. Read more
	Exhibitor Info Session (Webinar) Exhibitors must attend the Exhibitor Info Session on Wednesday 13 August 2025. Registration instructions will be provided by the conference organiser. The recording will be available via the Exhibitor Portal after the webinar. Read more
	Conference app Our conference app will keep you up to date, connected and informed on all the conference activities. Find out more about how to set up your exhibitor profile and how to get the most out of this year's conference app. Read more
	Venue information The venue for AIEC 2025 is the National Convention Centre Canberra (NCCC). Find out more about the NCCC, including maps, parking, security, internet and phone line booking, booth cleaning and more. Read more
	Sustainability Over the past years we have worked towards making AIEC a more sustainable and environmentally friendly event, by embracing our responsibility to reduce our carbon footprint and recognising the need to make smarter choices for our planet and the generations to come. Here are some ways on how you can help us be less wasteful, and make smart choices as an exhibitor. Read more
	Rules and regulations In this section, you'll find important information about health and safety, COVIDSafe Rules and Regulations, the use of safety vests, electrical equipment, contractor inductions, rigging, fire regulations, catering, food and beverage sampling, and public liability insurance. Please read some important rules and regulations relating to exhibitors during the conference week. Read more
	Terms and conditions Please ensure you have read and understood the terms and conditions relating to attending, speaking, sponsoring and/or attending AIEC. Read more