Conference schedule

The exhibition schedule is subject to change in the lead up to the conference. For updates, please visit the Program schedule page.

Please see specific bump–in and out times here.

	Tuesday 22 October	Wednesday 23 October	Thursday 24 October	Friday 25 October
Exhibitors access to stands *	8:00 – 12:00	7:30 – 17:30	7:30 – 17:00	7:30 – 12:00
Registration desk open	12:30 – 17:30	8:00 – 17:30	8:00 – 17:00	8:00 – 14:00
Speakers room open	12:30 – 17:30	8.00 – 17:30	8.00 – 17:00	N/A
Exhibitor Lunch	12:00 – 13:00	N/A	N/A	N/A
Exhibition opens	13:00	8:00	8:00	8:00
Pre–conference sessions	13:00 – 15:30	N/A	N/A	N/A
First timers’ event	16:30 – 17:30	N/A	N/A	N/A
Braindate	13:00 – 17:30	8:00 – 17:00	8:00 – 17:00	8:00 – 12:00
Exhibition open	13:00 – 19:00	8.00 – 17:30	8.00 – 17:00	8:00 – 12:00
Morning tea break**	N/A	10:00 – 10:30	10:00 – 10:30	10:00 – 10:30
Short break **	N/A	11:30 – 11:45	11:30 – 11:45	11:30 – 11:45
Lunch**	N/A	12:45 – 13:45	12:45 – 13:45	12:45 – 13:15 (Plenary foyer)
Short break**	N/A	14:45 – 15:00	14:45 – 15:00	11:30 – 11:45
Afternoon tea break**	N/A	16:00 – 16:30	16:00 – 16:30	N/A
Exhibition closes	19:00	17:30	17:00	12:00
Welcome Reception	17:30 – 19:00	N/A	N/A	N/A
Happy Hour (off site)	N/A	Time TBC	N/A	N/A
Conference Dinner (off site)	N/A	N/A	19:00 – 22:00	N/A

* All exhibitors must have their booth set up by 12.00pm Tuesday 22 October, before the Exhibition opens at 1pm.

** Exhibition breaks indicated are a guide only. Break times are subject to change without notice.

** Catering is served in the exhibition hall

*** Subject to change

6 Feb - Call for proposals opens

14 March - Call for proposals closes

May - Registration open

mid-June - Program released

31 July - Super early bird registration closes

12 September - Early bird registration closes

14–17 October – AIEC 2025