Conference schedule

The exhibition schedule is subject to change in the lead up to the conference. For updates, please visit the Program schedule page.

Please see specific bump-in and out times here.

	Tuesday 14 October	Wednesday 15 October	Thursday 16 October	Friday 17 October
Exhibitors access to stands *	9:00 –13:00	7:30 – 17:30	7:30 – 17:30	7:30 – 12:00
Registration desk open	11:30 – 19:00	8:00 – 17:30	8:00 – 17:30	8:00 – 14:00
Speakers room open	12:30 – 17:30	8.00 – 17:30	8.00 – 17:30	N/A
Exhibition opens	14:30	8:30	8:00	8:00
Pre-conference sessions	12:00 - 14:30	N/A	N/A	N/A
Orientation for first timers	14:30 - 15:30	N/A	N/A	N/A
Braindate	14:30 – 17:30	10:30 – 17:30	10:30 – 17:30	9:00 – 12:00
Breakfast (in expo hall) ***	N/A	N/A	N/A	8:30 - 9:00
Morning tea break**	N/A	10:00 – 10:30	10:00 – 10:30	10:00 – 10:30
Short break **	N/A	11:30 – 11:40	11:30 – 11:40	N/A
Lunch**	N/A	12:40 – 13:40	12:40 – 13:40	12:00 – 13:00 (Plenary foyer)
Short break **	N/A	14:20 – 14:30	14:40 – 14:50	N/A
Afternoon tea break**	15:30 - 16:00	15:30 – 16:00	15:50 – 16:20	N/A
Exhibition closes	19:00	17:30	17:30	12:00
Welcome Reception (in expo hall)	17:30 – 19:00	N/A	N/A	N/A
Happy Hour (at NCCC)	N/A	17:30 - 19:00	N/A	N/A
Conference Dinner (off site)	N/A	N/A	19:00 – 22:00	N/A

* All exhibitors must have their booth set up by 13:00 Tuesday 14 October, before the Exhibition opens at 14:30pm.

** Exhibition breaks indicated are a guide only. Break times are subject to change without notice.

** Catering is served in the exhibition hall

*** Subject to change

11 February - Call for proposals opens

14 March - Call for proposals closes

May - Registration open

mid-June - Program released

31 July - Super early bird registration closes

12 September - Early bird registration closes

14–17 October – AIEC 2025