Online submission instructions

The Call for Proposals is now closed.

The Program Committee is currently reviewing the proposals. Notifications of acceptance will be emailed by the end of July 2021.

We are no longer accepting new submissions, and you can not edit details of an existing submission.

You can still log in to 'view' a submitted proposal

Please enter your email address and password to log in. If you can’t remember your password, please click 'Reset Password".

If this is your first time using X-CD, please create a new user profile.

If you have any enquiries, please feel free to contact us at aiec@idp.com.

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How to submit a new proposal online   

The online proposal form will require you to submit your proposals in two steps:   

  1. Submit the proposal information – fill out proposal fields (e.g. title, abstract, learning objectives, etc.)
  2. Add speakers to your submission – select an existing speaker in our database from the dropdown menu, or create a new speaker profile

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How to view or update an existing proposal 

If you are the Primary Contact or Primary Presenter, you may log into X-CD at any time before Monday 17 May at 9 am AEST to add or remove speakers from an existing submission.  

Co-speakers may view the submitted proposal, but will not have editing access.

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How to add/remove a speaker (X-CD User)  

It is important to ensure that all speakers for a proposal are linked to a submission.  

Watch this video or follow the steps below to learn how you can add or remove a speaker from a proposal.

Get permission first!

Before you select someone from the database or before you add a speaker, please ensure you have communicated with this person first and obtained their permission. All Primary Contacts are required to do this before adding someone to a proposal in X-CD.

Follow-up with your co-speakers!  

For privacy reasons, you will not have access to view an existing speaker profile in X-CD. If you select someone from the dropdown menu, please follow up with this person to ensure they have received the email with instructions on how to log in and check/update their own speaker profile.  

Add a speaker

When you create a new submission, X-CD will automatically assign you as a 'Primary Presenter’. Once you have filled out the mandatory fields of the proposal (content), you will be then able to add co-speakers by selecting an existing contact or creating a new contact. 

a) Select an existing contact from the drop-down menu (someone who already has a user profile):
 
Type the first few letters of the speaker’s last name and a number of suggestions will appear on a drop-down menu. Make sure to select the correct person from the correct organisation. For privacy reasons, you will not be able to view the full contact information. The speaker will be added to your submission, and they will be sent an automated email with login instructions and details of the proposal. 
 
OR  

b) Add new contact  (someone who does NOT have a user profile, or may work for a different organisation than the listed one):

If the person does not appear on the drop-down menu, you must fill out all the mandatory fields on the contact form. You will not be able to edit the information once you click on the Submit button. Co-speaker(s) will be sent an automated email with details of the proposal and login instructions.
 

Remove a speaker

If you woud like to remove a speaker from the list of speakers linked to your proposal, just click on 'Remove Speaker'.

a) If the speaker is Primary Presenter:

You cannot remove a speaker if they are 'Primary Presenter', so first you need to make another speaker the Primary Presenter (click on 'Make Primary Presenter') and then you can click on 'Remove Speaker'.

b) If you are the Primary Contact and sole Primary Presenter):

If you want to remove yourself as a speaker (i.e. you are not presenting at the conference, but want to remain the Primary Contact for communications purposes) you first have to add another speaker and make that new speaker a Primary Presenter (see steps above).

If you remove a speaker from a proposal, they will not receive a notification, so please ensure you email that speaker to advise of the change.

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Enquiries 

If you are experiencing technical difficulties or wish to withdraw a proposal, please contact the Program Coordinator at aiec@idp.com.