Online submission instructions
The Call for Proposals is now closed. We are no longer accepting new submissions, and the system is closed for 'editing' until the review process is completed.
Notifications will be sent to all Primary Contacts by the end of May 2020.
You may still log in to 'view' a submitted proposal or create or update your speaker profile.
How to view or update an existing proposal
If you are the primary contact or primary presenter, you may log into X-CD at any time before Friday 6 March at 5pm to update a submitted proposal.
Co-speakers may view submitted proposal, but will not have editing access.
How to create or update a speaker profile (X-CD User)
It is important to ensure that all speakers profiles linked to a submission are correct and up-to-date.
When you create a new submission, X-CD will automatically assign you as a main presenter. Once you have completed the proposal fields, you will then be able to add co-speakers by:
Selecting an existing contact from the drop-down menu (someone who already has a user profile)
Begin by typing part of their last name. Make sure to select the correct person, in the correct organisation. You will not be able to view their full contact information. Co-speaker/s will be added to your proposal, and will be sent an automated email with login instructions and details of the proposal.
Adding a new contact (someone who does NOT have a user profile, or may work for a different organisation than listed)
You must enter their email address and other required contact information. Please note that you will not be able to edit the information once you hit ‘Add Co-Speaker’ button. Co-speaker/s will be sent an automated email with login instructions and details of the proposal.
Follow-up with your co-speakers!
For privacy reasons, you will NOT have access to view an existing speaker profile in X-CD. If you select someone from the dropdown menu, please follow-up with this person to ensure they have received the email with instructions on how to log in and check/update their own speaker profile.
How to submit a new proposal online
All proposals must be submitted via the X-CD powered online submission form.
The online proposal form will require you to submit your proposals in two steps:
Submit the proposal information – fill out proposal fields
Link speaker profiles to your submission by adding existing speaker profiles from the dropdown menu, or creating a new speaker profile
If you are experiencing technical difficulties or wish to withdraw a proposal, please contact the Program Coordinator at firstname.lastname@example.org.
3 February - Call for proposals opens
6 March - Call for proposals closes
1 June - Early bird registration opens
31 July - Standard registration opens,
early bird closes
8 October - Registration closes
13-16 October - AIEC 2020