Proposal types and session formats

For each proposal, you must select from the following options the session format for which it is being submitted.

If you have an idea for a different type of format, please contact us via email before 1 March.

Panel (75 minutes)

A ‘panel presentation’ is a group of presentations proposed as a ‘package’ through the call for proposals. As the panel proposal is submitted as a package, the proposal is therefore accepted or rejected as a whole.

No. of speakers: two to four speakers (including a nominated chair or facilitator, who may also be a speaker).

Duration: 75 minutes, including presentation time, Q&A and chair opening and closing remarks.
The program committee will review the proposal and determine the appropriate duration of the panel, which will be communicated to the primary contact in May, if the panel proposal is accepted into the program.

Café session (75 minutes)

No. of facilitators: As determined by the person submitting the proposal. Please list all facilitators as 'speakers' and the main facilitator as 'primary speaker'.

Duration: 75 minutes.

Format: A café session is a structured conversational process intended to facilitate open and intimate discussion and to link ideas within a larger group to access the ‘collective intelligence’ or collective wisdom in the room. Participants (or discussants) move between a series of tables where they continue the discussion in response to a set of questions, which are focused on the specific goals of each café sessions.

Watch video

Presentation (30 minutes)

No. of speakers: one or two per presentation.

Duration: 30 minutes, including presentation time, Q&A and chair speaker introduction.

Format: We recommend 15-20 minutes of presentation and 10 minutes for Q&A.

Presentations will be grouped with one other presentation, each on a common key interest area or representing different perspectives on a similar issue. These sessions of grouped presentations are referred to as ‘thematic sessions’.

Lightning presentation (5 minutes, followed by group discussion)

Lightning presentations build upon the very popular e-poster format at AIEC.

No. of speakers: One.
Please note only the main presenter will be listed in the program.

Specifications: The presentation comprises five slides (including the title slide), which can also include audio and video components.

A presenter portal and help desk will be available to all lightning presenters in the lead-up to the conference.

Interactive touchscreens: Several interactive touchscreen terminals will be available throughout the Lounge area. Delegates will be able to search presentations by title, speaker, date, etc.

Presentations will be grouped by key interest area into a lightning sessions that will be scheduled into the program, concurrently with other sessions. At the start of the session, each presenter will have approximately five minutes to introduce the topic (1 minute per slide). The rest of the session will be dedicated to smaller group discussions.

Key dates

21 January - Online submission opens

1 March - Online submission closes

May - Call for proposals notifications

4 June - Registration opens

1 August - Early bird registration closes

15 October 2019 - Conference starts