Code of Conduct

Introduction

AIEC is dedicated to providing a safe, friendly, enjoyable, and harassment-free event experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, nationality, race, age, or religion. We do not tolerate harassment or offensive behaviour towards conference participants in any form.

Harassment Definition

Harassment includes, but is not limited to:

• Inappropriate physical contact
• Sexual attention or innuendo
• Deliberate intimidation
• Stalking
• Offensive comments
• Photography or recording of an individual without consent

Expectations for Participants

We expect all participants (including registrants, speakers, sponsors, exhibitors, and vendors) at all AIEC events to abide by the code of conduct at all AIEC activities, whether online or virtual events or in a physical space, including related social events, online communications such as emails, social media, and app communications and participation.

Dos and Don’ts

Dos:

1. Be kind, considerate, and respectful to others.
2. Behave professionally.
3. Ensure all communication is appropriate for a professional audience, including people of many different backgrounds.
4. Speakers should be cognisant of potentially offensive actions, language, or imagery. If necessary to convey your message, warn the audience at the beginning of the talk and provide them with the opportunity to leave the room.
5. If it is safe to do so, request that the person stop the unwelcome or harassing behaviour.

Don’ts:

1. Do not take part in offensive behaviour or harassment, including sexist, racist, or exclusionary comments or jokes.
2. Do not use sexual or sexist language and imagery.
3. Do not solicit business whether as an exhibitor or non-exhibitor, in session rooms, public areas, exhibition hall open spaces, or in another exhibitor's booth.
4. Do not use the conference app to spam delegates through inappropriate inbox messaging or in the 'session comments' section.
5. Do not use or possess illegal substances or weapons.

Reporting an Incident

At a Physical Event:

• If you have been involved in or have witnessed an incident that violates the Code of Conduct, report the incident directly to the Registration Desk.
• At an AIEC official social event, speak to the Conference Organiser Think Business Events or security.
• If the matter is urgent and the Welcome Desk is closed, contact the Conference Manager, Shamielah Toefy at +61 488 349 078.

At an Online/Virtual Event:

• If you have witnessed an incident online (e.g., at an online event or social media) that violates the Code of Conduct, report the incident directly to the Conference Manager, Shamielah Toefy at +61 488 349 078.

Investigating an Incident

IDP is committed to investigating all incidents reported at an event with discretion and confidentiality. All parties will be treated fairly and reasonably. Conference participants found to violate these rules may be sanctioned or expelled from the Conference without a refund and/or banned from attending future events. The behaviour may also be reported to their employer and relevant authorities.

Feedback and Amendments

This code of conduct is a live document and subject to ongoing amendment. Your feedback is welcome. 

Last Updated: 31 March 2025