Speakers’ Preparation Room

$5,000 inclusive of goods and services tax (GST)

Align yourself with the main program by sponsoring the Speakers’ Preparation Room. This is a room separate to the exhibition for speakers to prepare with our AV team before they take the stage.

As this is a relatively quiet place for all speakers to use before their presentation, sponsor representatives will not be required to be present in the room.

With respect to the nature of this space, we ask that the sponsor respect the spirit of the Speakers’ Preparation Room, and ensure any branded promotions are subtle and complimentary.

We kindly request that you support our efforts in making the conference more sustainable by using sustainable materials for all items supplied at the conference. 

Entitlements/inclusions

At the conference

• Logo in the Program 
• Promotion of one giveaway offer during the conference
• Promotion of your sponsorship of the Speakers’ Preparation Room during the conference
• Logo/artwork on signage in the Speakers’ Preparation Room
• Opportunity to display branded accessories/resources in the Speakers’ Preparation Room (items provided by sponsor)
• Opportunity to purchase a booth at a discounted rate of 20% (for booth only, no registrations/furniture included) Subject to availability. 

Attendee lists

• Attendee list (including all consenting delegates) provided to the sponsor four (4) weeks in advance of the conference (name, last name, organisation, country). Please refer to our Privacy Policy for details.

Emails, social media, and campaigns

• Engagement with the sponsor/exhibitor through social media
• Acknowledgement of the sponsor in speaker emails and notifications about the Speakers' Preparation Room
• Acknowledgement of sponsor at the pre-conference speaker briefing info session (if applicable)

Website, app, and virtual platforms

• Profile on the app – This includes the opportunity to upload your company bio, logo, useful links, digital resources and contact details
• Sponsor listing on the app
• Logo and hyperlink on 'Our sponsors' page on the AIEC website 
• Speakers’ Preparation Room location on conference floor plan

Registration tickets

• Two (2) conference registrations (including access to sessions, exhibition, all social events)
• Opportunity to purchase additional conference registrations at the exhibitor rate
• Opportunity to purchase a group registration package (minimum of 5) in addition to your included registrations above

How to apply

Please submit your application via our Cvent online application form. There is no payment required at this stage.

Apply to sponsor at AIEC 2024

Once your application is submitted, you will receive an automatic email acknowledging receipt of your application. Please contact us if you do not receive this email within 24 hours.

Your application will be reviewed by the AIEC Organising Committee, and you will be notified via email if your application has been accepted or declined.

Responses may take up to 10 working days, due to the popularity of some of the packages.

Terms and Conditions

Please ensure you have read and understood the AIEC sponsorship and exhibition terms and conditions before you submit your application.

Terms and Conditions