Speakers’ Preparation Room

$5,000 inclusive of goods and services tax (GST)

Position your brand in front of over 200 industry leaders and key decision-makers by sponsoring the Speakers’ Preparation Room. This exclusive space allows speakers to prepare their presentations and collaborate with the AV team before taking the stage.  

As a quiet and focused environment, sponsor representatives are not required to be present in the room. We encourage sponsors to align with the room’s purpose by ensuring any branded elements are subtle, elegant, and complimentary to the professional atmosphere.  

To enhance your branding exposure at this space, the sponsor can provide branded stationery and other items for delegate use. We kindly ask sponsors to support sustainability efforts by using sustainable materials for all supplied items at the conference. 

Entitlements/inclusions

Space 

• A dedicated room in a location determined by the organiser 
• Includes seating, tables and AV support provided by the organiser  
• Sponsor’s logo/branding on signage in the Speakers’ Preparation Room, co-branded with AIEC 
• Opportunity to display signage/ branded item in the Speakers’ Preparation Room (items supplied by sponsor and subject to AIEC’s approval) 
• Opportunity to purchase a booth at a discounted rate of 20% (for booth only, no registrations/furniture included) Subject to availability. 

At the conference 

• Logo in the Program  
• Promotion of your Speakers' Preparation Room during the conference
• Acknowledgement of sponsor at the pre-conference speaker briefing info session (if applicable) 

Attendee lists 

• Attendee list (including all consenting delegates) provided to the sponsor four (4) weeks in advance of the conference (name, last name, organisation, country). Please refer to our Privacy Policy for details. 

Emails, social media, and campaigns 

• Engagement with the sponsors/exhibitors through social media 
• Tag #aiec2025 in your social media posts for the opportunity to be re-postered or shared by AIEC. 
• Promotion of the Speakers’ Preparation Room via AIEC newsletters, delegate emails, social media, info webinars and other content 
• Acknowledgement of the sponsor in Speaker Info Session, speaker emails and notifications about the Speakers' Preparation Room 

Website and app 

• Logo and hyperlink on 'Our sponsors' page on the AIEC website  
• Logo and hyperlink on ‘ What’s On’ page on the AIEC website 
• Profile on the conference app – This includes the opportunity to upload your company bio, logo, useful links, digital resources and contact details 
• Sponsor listing on the app 
• Acknowledgement of Speakers’ Preparation Room Sponsor on your profile on the conference app 
• Promotion of one giveaway offer on the app (offer provided by sponsor) 
• Speakers’ Preparation Room location on conference floor plan 

Registration  

• One (1) conference registration (including access to sessions, exhibition, all social events) 
• Opportunity to purchase additional conference registrations at the exhibitor rate 

How to apply

Please submit your application via our Cvent online application form. There is no payment required at this stage.

Apply to sponsor at AIEC 2025

Once your application is submitted, you will receive an automatic email acknowledging receipt of your application. Please contact us if you do not receive this email within 24 hours.

Your application will be reviewed by the AIEC Organising Committee, and you will be notified via email if your application has been accepted or declined.

Responses may take up to 10 working days, due to the popularity of some of the packages.

Terms and Conditions

Please ensure you have read and understood all the AIEC Sponsorship and Exhibition Terms and Conditions before you submit your application.

Terms and Conditions