Sensory Room

$5,000 inclusive of goods and services tax (GST)

The Sensory Room provides a peaceful space for delegates to relax and recharge away from the conference hustle. It’s designed to support those feeling overwhelmed, with sensory-friendly furnishings for personal reflection and self-care.

As this is a place of quiet contemplation, we ask that the sponsor respect the spirit of the Sensory Room, and ensure any branded promotions are subtle and complimentary.

To increase your branding visibility in this space, sponsors can supply branded sensory-related items for delegate use. We kindly request that you support our efforts in making the conference more sustainable by using sustainable materials for all items supplied at the conference. Sponsor representatives will not be required to be present in the room.

Preference will be given to sponsors in the health and wellness sectors.

Entitlements/inclusions

Space

• A dedicated room in a location determined by the organiser
• Includes soft furnishings provided by the organiser
• Sponsor’s logo/branding on signage in the Sensory Room, co-branded with AIEC
• Opportunity to display signage/ branded sensory-friendly items in the Sensory Room (items supplied by sponsor and subject to AIEC’s approval)
• Opportunity to purchase a booth at a discounted rate of 20% (for booth only, no registrations/furniture included) Subject to availability.

At the conference

• Logo in the Program 
• Promotion of your Sensory Room during the conference

Attendee lists

• Attendee list (including all consenting delegates) provided to the sponsor four (4) weeks in advance of the conference (name, last name, organisation, country). Please refer to our Privacy Policy for details.

Emails, social media, and campaigns

• Engagement with the sponsor/exhibitor through social media
• Promotion of the Sensory Room via AIEC newsletters, delegate emails, social media, info webinars and promo video(s)

Website, app, and virtual platforms

• Logo and hyperlink on 'Our Sponsors' page on the AIEC website
• Logo and hyperlink on ‘What’s On’ page on the AIEC website
• Profile on the conference app – This includes the opportunity to upload your company bio, logo, useful links, digital resources and contact details
• Sponsor listing on the app
• Acknowledgment of Sensory Sponsor on your profile on the conference app
• Promotion of one giveaway offer on the app (offer provided by sponsor)
• Sensory Room location on conference floor plan

Registration tickets

• One (1) conference registration (including access to sessions, exhibition, all social events)
• Opportunity to purchase additional conference registrations at the exhibitor rate
• Opportunity to purchase a group registration package (minimum of 5) in addition to your included registrations above

How to apply

Please submit your application via our Cvent online application form. There is no payment required at this stage.

Apply to sponsor at AIEC 2025

Once your application is submitted, you will receive an automatic email acknowledging receipt of your application. Please contact us if you do not receive this email within 24 hours.

Your application will be reviewed by the AIEC Organising Committee, and you will be notified via email if your application has been accepted or declined.

Responses may take up to 10 working days, due to the popularity of some of the packages.

Terms and Conditions

Please ensure you have read and understood all the AIEC Sponsorship and Exhibition Terms and Conditions before you submit your application.

Terms and Conditions