Speaker information

For the purposes of the AIEC program, the term ‘speaker’ applies to any presenter or co-presenter, poster presenter, café session facilitator, session chair, panellist or co-panellist, session moderator, session discussant, pre-conference facilitator or moderator who is participating at AIEC.


Program schedule 

The schedule is subject to change in the weeks leading up to the conference. Before you book your travel and accommodation, make sure that you have checked the latest schedule. When you arrive at the venue, please check the program for latest updates.

View program at a glance

View full program online

Program changes

The schedule is subject to change in the weeks leading up to the conference. Before you book 

Please contact the conference manager if you need to advise of:

  • Scheduling conflicts - Requests for changes must be made in writing as soon as possible. All requests will be given full consideration, but we cannot guarantee that the request will be met. To avoid any conflicts, we ask that speakers make themselves available for the duration of the conference (11 to 13 October 2017).
  • Changes to speakers - if a new speaker is approved, you will need to supply all the information required for the speaker profiles, and confirm that they have read and understood the speaker terms and conditions and AIEC privacy policy.
  • Withdrawal of a session - Please note all changes or withdrawals must be communicated in writing. Once a session is withdrawn, it may not be reinstated.

The submission portal is now locked for editing. To advise of any changes to your submission or speakers, please contact us immediately.

Abstracts will be edited according to AIEC style guidelines.

Session types and formats

Your presentation, panel or poster will be allocated to one of these session types:


An e-poster is a digital version of a traditional paper poster. The e-poster comprises up to five slides, which can also include audio and video components.

Further information on how to prepare and upload your e-poster via the e-poster presenter portal will be emailed to you in August. You will be given log in details and have access to the e-poster help desk.

Read more about poster sessions format, audiovisual equipment and room set-up

Speaker profile

Speaker bios will be published on the online program and app.

All confirmed chairs and speakers must be registered users in the X-CD system.

Please ensure your speaker profile is submitted and up to date by Friday 15 July 2017.

Please contact us is you need to update your speaker profile.

Speaker bios may be edited according to AIEC style guidelines.

Speaker registration

Register here

All speakers must register via the online registration form to attend the conference. All speakers are entitled to the discounted speaker registration fee.

Submitting a proposal or creating an X-CD profile does not automatically register a chair or speaker for the conference.

Speakers who are not registered by Tuesday 1 August 2017 may be withdrawn from the program.

Filming and photography

Some sessions will be filmed or webcasted (after the conference). The official AIEC video and photography crew will enter the session rooms and Poster Lounge while sessions are in progress. Raw footage will be taken. Photos or video footage will be used for conference-related communications and the promotion of future conferences. 

AIEC proceedings

PowerPoint presentations, posters and/or abstracts will be published on the conference website at the conclusion of the conference. If you do not wish for your presentation or poster to be published, please contact us in writing before the end of the conference. In this instance, we strongly encourage modified presentations to be provided with sensitive or commercial in confidence information removed.

Audiovisual and room set-up

Audiovisual and wi-fi will be available at the conference, although the wi-fi is not suitable for use by speakers during their presentations. Technical support will be available in the session rooms and at the Speakers’ Preparation Room.

If you are planning on using PowerPoint, all PowerPoint and Prezi files must be set to 16:9 ratio.

You can use the AIEC PowerPoint presentation template provided. The use of this template is optional. You may prefer to use your organisation’s branded template.

Find out more about audiovisual equipment at AIEC 2017

Speakers' Preparation Room

The Speakers' Preparation Room is a room available to conference speakers. Here you can submit your PowerPoint files, put the final touches to your session slides, etc. 

Chair guidelines

Chair guidelines provide information about key tasks and responsibilities for chairs who are chairing panels, presentations, thematic sessions, posters or cafe sessions.

Speaking tips

Read these useful tips on how to maximise the impact of your presentation through Twitter and preparing for questions and answers from the audience. 

What to do on conference day

This is important information about what to do when you arrive at the venue. This page will be updated regularly, so ensure you visit again for updates before you travel to Hobart.

Promote your session

Read these useful tips on how to promote your session using Twitter and AIEC web tiles.

Terms and conditions

Please ensure you read and understand the speaker terms and conditions related to submitting a proposal, chairing and speaking at AIEC 2017. Ensure that all your co-speakers have also read and understood these terms and conditions. 

Read terms and conditions

Privacy policy

IDP Education Ltd (ACN 117 676 463) (‘IDP’) is the owner of the Australian International Education Conference (‘AIEC’ or ‘Conference’). IDP respects your privacy. AIEC is subject to the Australian Privacy Principles (APPs) under the Privacy Act 1988. Please ensure you have read and understood the AIEC privacy policy, detailing how AIEC collects, uses and stores information pertaining to AIEC.

Privacy policy


Key dates

16 January - Call for proposals opens

1 March - Call for proposals closes

1 June - Registration opens

1 August - Early bird registration closes

10 October 2017 - Conference starts