Speaker information

Information on this page is updated regularly. Please ensure you check for updates in the lead up to the conference.

For the purposes of the AIEC program, the term ‘speaker’ applies to any presenter or co-presenter, poster presenter, café session facilitator, session chair, panelist or co-panelist, session moderator, session discussant, pre-conference facilitator or moderator who is participating at AIEC.

All speakers, whether invited or accepted via the call for proposals must be aware of, and agree with, the AIEC speaker registration fees, privacy policy, non-commercial policy, terms and conditions and code of conduct.

Terms and conditions

Privacy policy

Code of conduct

Speaker profile

Speaker bios will be published on the online program and app, and may be edited according to AIEC style guidelines.

All confirmed speakers must be registered users in the X-CD system.

If you are submitting a proposal via the online submission form, please ensure all the speakers linked to your proposal have submitted or updated their existing speaker profile in our system. Failure to have an up-to-date profile may affect the outcome of your proposal.

If you already have a speaker profile, you can use your existing email to login and update the existing profile. If you have forgotten your password, you can use the 'reset password' feature.


Registration registration fees

Submitting a proposal or creating an online X-CD profile does not automatically register a chair or speaker for the conference.

All speakers must register via the online registration form to attend the conference. All speakers are entitled to the discounted speaker registration fee.

Registration opens 4 June 2019.

Speakers who are not registered by 1 August 2019 may be withdrawn from the program.

Session formats and room set-up

If your proposal is accepted into the program, your presentation will be allocated to one of these session types:

  • thematic session (two 30 minute presentations to be grouped into a 75 minute session)
  • lightning session
  • panel
  • cafe

Find out more

Program schedule

The committee will schedule sessions on either 16, 17 or 18 October 2019. All speakers are expected to be available during this period.

The schedule will be announced in July 2019 via email to confirmed speakers.

Please note the schedule is subject to change in the weeks leading up to the conference. Before you book your travel and accommodation, make sure that you have checked the latest schedule. When you arrive at the venue, please check the program for latest updates.

Program changes

Please contact us if you need to advise of:

  • Scheduling conflicts - Requests for changes must be made in writing as soon as possible. All requests will be given full consideration, but we cannot guarantee that the request will be met. To avoid any conflicts, we ask that speakers make themselves available for the duration of the conference (16-18 October 2019).

  • Changes to speakers - if a new speaker is approved, you will need to supply all the information required for the speaker profiles, and confirm that they have read and understood the speaker terms and conditions, privacy policy and code of conduct.

  • Withdrawal of a proposal or session - Please note all changes or withdrawals must be communicated in writing. Once a session is withdrawn, it may not be reinstated.

Abstracts will edited according to AIEC style guidelines.


Audiovisual and wifi will be available at the conference, although the wifi is not suitable for use by speakers during their presentations. Technical support will be available in the session rooms and in the Speakers’ Preparation Room.

AIEC does NOT offer Zoom, Skype or video conferencing platforms. All presenters and speakers must be physically in the room to present.

All PowerPoint and Prezi files must be set to 16:9 ratio. You can use the AIEC PowerPoint presentation template which will provided closer to the conference. The use of this template is optional. You may prefer to use your organisation’s branded template.

You can email your files in advance to our technical support team prior to the conference. They will be happy to check your PowerPoint presentation should you have any concerns or queries. Details will be provided.

Please note all files must be networked via the Speakers' Preparation Room.

More information will be provided closer to the conference.

Speakers' Preparation Room

The Speakers' Preparation Room is available to conference speakers to submit your presentation files, put the final touches to your slides, and the like. 

Please ensure you have submitted your files at least 2 hours before your session.

Chair guidelines

Chair guidelines provide information about key tasks and responsibilities for chairs who are chairing panels, presentations, thematic sessions, posters or cafe sessions.

Speaking tips

Read these useful tips on how to maximise the impact of your presentation through Twitter and preparing for questions and answers from the audience. 

What to do on conference day

This is important information about what to do when you arrive at the venue. This page will be updated regularly, so ensure you visit again for updates before you travel to Sydney.

Promote your session

Read these useful tips on how to promote your session on Twitter, LinkedIn, blogs and emails using the AIEC "I'm speaking" web tiles.

Filming and photography

Sessions may be filmed or webcasted (during or after the conference). The official AIEC video and photography crew will enter the session rooms and Poster Lounge while sessions are in progress and footage will be taken. Photos or video footage will be used for conference-related communications and the promotion of future conferences.

AIEC proceedings

Presentations and/or abstracts may be published on the conference website at the conclusion of the conference (usually within 2 weeks).

If you want to OPT-OUT (i.e. you do not wish for your presentation to be published), please contact us in writing before the end of the conference. In this instance, we strongly encourage modified presentations to be provided with sensitive or commercial in confidence information removed.


Key dates

21 January - Online submission opens

1 March - Online submission closes

May - Call for proposals notifications

4 June - Registration opens

1 August - Early bird registration closes

15 October 2019 - Conference starts