Speaker information

For the purposes of the AIEC program, the term ‘speaker’ applies to any presenter or co-presenter, e-poster presenter, café session facilitator, session chair, panelist or co-panelist, session moderator, session discussant, pre-conference facilitator or moderator who is participating at AIEC.


Audiovisual and wifi will be available at the conference, although the wifi is not suitable for use by speakers during their presentations. Technical support will be available in the session rooms and in the Speakers’ Preparation Room.

All PowerPoint and Prezi files must be set to 16:9 ratio. You can use the AIEC PowerPoint presentation template provided by the organisers. The use of this template is optional. You may prefer to use your organisation’s branded template.

You can email your files in advance to our technical support team prior to the conference. Our technical support team will be happy to check your PowerPoint presentation for you should you have any concerns or queries.

Please email your presentation by Friday 5 October, at 5 pm via https://www.dropbox.com/request/qAHOOVKMOM4tQW6Dk9zb.  

Please note all files must be networked via the Speakers' Preparation Room.

Find out more

Speakers' Preparation Room

The Speakers' Preparation Room is available to conference speakers to submit your presentation files, put the final touches to your slides, and the like. 

Please ensure you have submitted your files at least 2 hours before your session.

Session formats and room set-up

Your presentation, panel or poster will be allocated to one of these session types:

  • Thematic session (three 25 minute presentations or two 40 minute presentations grouped into a 90 minute session)
  • Panel session, 90 minutes
  • Cafe session, 90 minutes
  • Fishbowl session, 90 minutes
  • Network conversation, 90 minutes
  • E-poster session, (up to 6 posters grouped into one 90 minute session)
  • Pre-conference workshop, half day
  • Masterclasss, full day

Find out more


An e-poster is a digital version of a traditional paper poster. The e-poster comprises up to five slides, which can also include audio and video components.

Information on how to prepare and upload your e-poster via the e-poster presenter portal was emailed to you in August. 

All e-poster files must be submitted via the e-poster presenter portal by 28 September 2018.

Info session:

There will be an optional info session for poster presenters on Wednesday 10 October, from 11 to 11:30 pm. If you have questions about the format of the posters, or how to navigate the e-poster website and touchscreens, or want to meet the chair of your sessions and other presenters, drop by the Poster Lounge, located in Pyrmont Theatre, Level 2.

Find out more


Speaker profile

Speaker bios will be published on the online program and app. Speaker bios may be edited according to AIEC style guidelines.

If you need to provide an updated speaker bio, please email aiec@idp.com (prior to the conference) or please visit the Speakers' Room at the conference during opening hours.

Program schedule and changes

Please note the schedule is subject to change in the weeks leading up to the conference. Before you book your travel and accommodation, make sure that you have checked the latest program. When you arrive at the venue, please check the program for latest updates.

Program at a glance

Online program

Please contact us if you need to advise of:

  • Scheduling conflicts - Requests for changes must be made in writing as soon as possible. All requests will be given full consideration, but we cannot guarantee that the request will be met. To avoid any conflicts, we ask that speakers make themselves available for the duration of the conference (10-12 October 2018).

  • Changes to speakers - if a new speaker is approved, you will need to supply all the information required for the speaker profiles, and confirm that they have read and understood the speaker terms and conditionsprivacy policy and code of conduct.

  • Withdrawal of a session - Please note all changes or withdrawals must be communicated in writing. Once a session is withdrawn, it may not be reinstated.

  • Speaker profile updates - Changes to your speaker profiles must be advised at the Speakers' Preparation Room at the conference, so we can update the app accordingly. If your details have changed, we highly encourage you to bring a print version of your updated bio to give to the session chair.

Abstracts and bios have been edited according to AIEC style guidelines.

Chair guidelines

Chair guidelines provide information about key tasks and responsibilities for chairs who are chairing panels, presentations, thematic sessions, posters or cafe sessions.

If you are chairing a session and would like to use the 'Ask a question' feature in the app, please talk to the tech support team in the Speakers' Preparation Room at least 2 hours before your session so we can set your session as an interactive session in the app.

Speaking tips

Read these useful tips on how to maximise the impact of your presentation through Twitter and preparing for questions and answers from the audience. 

What to do on conference day

This is important information about what to do when you arrive at the venue. This page will be updated regularly, so ensure you visit again for updates before you travel to Sydney.

Promote your session

Read these useful tips on how to promote your session onTwitter, Linkedin blogs and emails using the AIEC "I'm speaking" web tiles.

Registration registration fees

Submitting a proposal or creating an online X-CD profile does not automatically register a chair or speaker for the conference.

All speakers must register via the online registration form to attend the conference. All speakers are entitled to the discounted speaker registration fee

Who should register?

Filming and photography

Sessions may be filmed or webcasted (during or after the conference). The official AIEC video and photography crew will enter the session rooms and Poster Lounge while sessions are in progress and footage will be taken. Photos or video footage will be used for conference-related communications and the promotion of future conferences.

AIEC proceedings

PowerPoint presentations, e-posters and/or abstracts will be published on the conference website at the conclusion of the conference (usually within 2 weeks).

If you want to OPT-OUT (i.e. you do not wish for your presentation or poster to be published), please contact us in writing before the end of the conference. In this instance, we strongly encourage modified presentations to be provided with sensitive or commercial in confidence information removed.

Terms and conditions

Please ensure you read and understand the speaker terms and conditions related to submitting a proposal, chairing and speaking at AIEC 2018. Ensure all your co-speakers have also read and understood these terms and conditions. 

Terms and conditions

Privacy policy

IDP Education Ltd (ACN 117 676 463) (‘IDP’) is the owner of the Australian International Education Conference (‘AIEC’ or ‘Conference’). IDP respects your privacy. AIEC is subject to the Australian Privacy Principles (APPs) under the Privacy Act 1988. Please ensure you have read and understood how IDP collects, uses and stores information relating to your participation at AIEC.

IDP Group Privacy Policy

AIEC-specific Privacy Policy

Key dates

16 January - Call for proposals opens

28 February - Call for proposals closes

22 May - Call for proposals notifications

1 June - Registration opens

1 August - Early bird registration closes

9 October 2018 - Conference starts