Speaker information

For the purposes of the AIEC program, the term ‘speaker’ applies to any presenter or co-presenter, e-poster presenter, café session facilitator, session chair, panelist or co-panelist, session moderator, session discussant, pre-conference facilitator or moderator who is participating at AIEC.

Terms and conditions of submitting a proposal

Please ensure you read and understand the speaker terms and conditions related to submitting a proposal, chairing and speaking at AIEC 2018. Ensure all your co-speakers have also read and understood these terms and conditions. 

Terms and conditions

Privacy policy

IDP Education Ltd (ACN 117 676 463) (‘IDP’) is the owner of the Australian International Education Conference (‘AIEC’ or ‘Conference’). IDP respects your privacy. AIEC is subject to the Australian Privacy Principles (APPs) under the Privacy Act 1988. Please ensure you have read and understood the AIEC privacy policy, detailing how AIEC collects, uses and stores information pertaining to AIEC.

Privacy policy

Registration registration fees

Submitting a proposal or creating an online X-CD profile does not automatically register a chair or speaker for the conference.

Registration opens Friday 1 June 2018

Speakers who are not registered by Wednesday 1 August 2018 may be withdrawn from the program.

All speakers must register via the online registration form to attend the conference. All speakers are entitled to the discounted speaker registration fee.

Speaker registration fee


Program schedule and changes

The committee will schedule sessions on either 10, 11 or 12 October 2018. All speakers are expected to be available during this period.

The schedule will be announced in June/July 2018 via email. Please note the schedule is subject to change in the weeks leading up to the conference. Before you book your travel and accommodation, make sure that you have checked the latest schedule. When you arrive at the venue, please check the program for latest updates.

Please contact the conference manager if you need to advise of:

  • Scheduling conflicts - Requests for changes must be made in writing as soon as possible. All requests will be given full consideration, but we cannot guarantee that the request will be met. To avoid any conflicts, we ask that speakers make themselves available for the duration of the conference (10-12 October 2018).

  • Changes to speakers - if a new speaker is approved, you will need to supply all the information required for the speaker profiles, and confirm that they have read and understood the speaker terms and conditions and AIEC privacy policy.

  • Withdrawal of a session - Please note all changes or withdrawals must be communicated in writing. Once a session is withdrawn, it may not be reinstated.

Abstracts will be edited according to AIEC style guidelines.

Session types and formats

Your presentation, panel or poster will be allocated to one of these session types:

  • Presentation, 90 minutes
  • Thematic session (3 x 25 minute presentations grouped into 1 x 90 minute session)
  • Panel session, 90 minutes
  • Cafe session, 90 minutes
  • Pre-conference workshop
  • E-poster session, (4-5 posters grouped into 1 x 90 minute session)


An e-poster is a digital version of a traditional paper poster. The e-poster comprises up to five slides, which can also include audio and video components.

Further information on how to prepare and upload your e-poster via the e-poster presenter portal will be emailed to you in August. You will be given log in details and have access to the e-poster help desk.

Speaker profile

Speaker bios will be published on the online program and app. Speaker bios may be edited according to AIEC style guidelines.

All confirmed chairs and speakers must be registered users in the X-CD system.

Please ensure your speaker profile is submitted and up to date by 1 August 2018.

Please contact us if you need assistance on how to update your speaker profile in X-CD.

Filming and photography

Sessions may be filmed or webcasted (during or after the conference). The official AIEC video and photography crew will enter the session rooms and Poster Lounge while sessions are in progress and footage will be taken. Photos or video footage will be used for conference-related communications and the promotion of future conferences. 

AIEC proceedings

PowerPoint presentations, e-posters and/or abstracts will be published on the conference website at the conclusion of the conference. If you do not wish for your presentation or poster to be published, please contact us in writing before the end of the conference. In this instance, we strongly encourage modified presentations to be provided with sensitive or commercial in confidence information removed.

Audio-visual and room set-up

Audio-visual and WiFi will be available at the conference, although the WiFi is not suitable for use by speakers during their presentations. Technical support will be available in the session rooms and in the Speakers’ Preparation Room.

All PowerPoint and Prezi files must be set to 16:9 ratio.

You can use the AIEC PowerPoint presentation template provided by the organisers. The use of this template is optional. You may prefer to use your organisation’s branded template.

Detailed information about the audio-visual equipment and support available to speakers will be made available closer to the conference.

Speakers' Preparation Room

The Speakers' Preparation Room is available to conference speakers to submit your presentation files, put the final touches to your slides, and the like. 

Further details will be made available to speakers in the lead up to the conference.

Chair guidelines

Chair guidelines provide information about key tasks and responsibilities for chairs who are chairing panels, presentations, thematic sessions, posters or cafe sessions.

Speaking tips

Read these useful tips on how to maximise the impact of your presentation through Twitter and preparing for questions and answers from the audience. 

What to do on conference day

This is important information about what to do when you arrive at the venue. This page will be updated regularly, so ensure you visit again for updates before you travel to Sydney.

Promote your session

Read these useful tips on how to promote your session using Twitter and AIEC web tiles.

Key dates

16 January - Call for proposals opens

23 February - Call for proposals closes

1 June - Registration opens

1 August - Early bird registration closes

9 October 2018 - Conference starts