Session formats

On this page:

For other non-standard set-ups not listed (fishbowl, workshops, masterclasses) the conference organisers will be in touch prior to the conference to discuss the requirements for your session.

Read also about audiovisual support for speakers at AIEC 2019.

Panel (75 min)

Session format

Panel presentations are structured sessions with a set time for each panellist to speak, which is determined by the person submitting the proposal. Sessions begin with an introduction (or presentation) from the chair, followed by other presentations. The session must include time for Q&A, discussion and dialogue during the session or at the end to allow for audience participation and engagement.

Room set-up and equipment

Standard equipment in session rooms includes:

  • Lectern and microphone
  • Data projector, projection screen/plasma display and LCD preview monitor (you will be able to see your slides in front of you while presenting)
  • Wireless presenter
  • Handheld roving microphone for Q&A
  • Rooms will be set up in theatre style unless otherwise noted.

Thematic session

Session format: 2 presentations  of 30 minutes each

A 30 minute presentation will be paired up with another 30-minute presentation, each on a common key interest area or sector, representing different perspectives on a similar topic. These sessions are referred to as ‘thematic sessions’.

A thematic session with two 30 minute presentations will follow this format:

  • Chair intro (5 min)
  • Presentation #1 (30 min)
  • Change over (5 min)
  • Presentation #2 (30 min)
  • Chair closing remarks and housekeeping notes (5 min)

For each presentation, we recommend 20 minutes of presentation and 10 minutes for Q&A. 

Room set-up and equipment

Standard equipment in session rooms includes:

  • Lectern and microphone
  • Data projector, projection screen/plasma display and LCD preview monitor (you will be able to see your slides in front of you while presenting)
  • Wireless presenter
  • Handheld roving microphone for Q&A
  • Rooms will be set up in theatre style unless otherwise noted.

Chair

chair will be appointed by the committee and chair the entire session.

Lightning presentations

Ligthning presentations provide the opportunity to talk to people on a one-to-one basis, with more time to do so than a traditional presentation.

Session format (five-minute presentation, followed by small group discussion)

Presentations will be grouped by key interest area into sessions that will take place in the Lightning Lounge. 

Lightning sessions are scheduled as part of the program. You will receive correspondance from the AIEC program coordinator with the time and date of your session

A session will typically include three (3) to four (4) presentations:

  • Chair intro (5 min)
  • Presentation #1 (5 min)
  • Presentation #2 (5 min)
  • Presentation #3 (5 min)
  • Presentation #4 (5 min)
  • Small group discussions (45 min)

Each presenter will have approximately five minutes to present at the start of their session.

After all presentations are completed, the rest of the session will be dedicated to smaller group discussions. The audience will split up into smaller groups and group discussions will be held at a different terminal situated within the Lounge.

Room set-up

The formal presentations will be held in the Lightning Lounge. Please note seating is limited. Small group discussions will be ‘standing’ only. There will be no seating for presenters or audience at the individual poster terminals.

Chair

A chair will be appointed by the committee and chair the entire session.

PowerPoint specifications

  • Browser requirements: Google Chrome recommended. The website will work on all devices and browsers with an internet connection.
  • File size: 50MB maximum , including videos
  • Screen ratio: Landscape 16:9
  • Number of slides: Maximum of 5 slides, including 1 title slide and 4 content slide
  • File formats: PowerPoint .pptx, .pdf, .mp4 and .mp3
  • AV Enabled:  Audio and Video in file is allowed

Lightning presentation upload deadline

Friday 27 September 2019 5 PM AEST

Presenter portal

All presentations must be uploaded via the presenter portal before the start of the conference (27 September).

Delegates will be able to browse the presentations before the session, and presentations will remain available for 12 months after the conference.

Login details to the presenter portal will be sent via email in September. 

Lightning presentations build upon the successful and popular AIEC e-poster sessions at previous AIECs. Watch the video below to see how they run.

 

Café session (75 min)

The 'World Café' is a structured conversational process intended to facilitate open and intimate discussion, and link ideas within a larger group to access the 'collective intelligence' or collective wisdom in the room. Participants or table discussants move between a series of tables where they continue the discussion in response to a set of questions, which are predetermined and focused on the specific goals of each café session.

To read more about the world café concept and method, please visit www.theworldcafe.com

Format

The following session breakdown is suggested:

1. Welcome and introduction. 
The facilitator begins with a welcome and an introduction to the process, setting the context, sharing the etiquette and putting participants at ease.

2. Small group round(s). 
The process begins with the first of two, 20-minute rounds of conversation for the small group seated around a table. In some cases, there may only be the opportunity to have one round. If the facilitator chooses to have more than one round, at the end of the 20 minutes each member of the group moves to a different table. They may choose to leave one person as the 'table host' for the next round, who welcomes the next group and briefly fills them in on what happened in the previous round.

3. Questions. 
Each round is prefaced with a question specially crafted for the specific context and desired purpose of the session. The same questions can be used for more than one round, or they can build upon each other to focus the conversation or guide its direction.

4. Harvest. 
After the small groups (and/or in between rounds, as needed), individuals are invited to share insights or other results from their conversations with the rest of the large group. These results are reflected visually in a variety of ways, most often using graphic recording in the front of the room.

Room set-up

Equipment for café sessions includes:

  • lectern and microphone
  • data projector, projection screen/plasma display and LCD preview monitor
  • three handheld roving microphones
  • one headset microphone

The room will be set-up with 10-12 tables seating 10 people at each table.

 

IEAA Network conversations

Equipment for IEAA network conversations includes:

  • lectern and microphone
  • data projector, projection screen/plasma display and LCD preview monitor
  • three handheld roving microphones
  • one headset microphone

The room will be set-up with 10 tables seating 10 people at each table.