Pre-arrival information

Dates and times

The conference starts with the Welcome Reception at 6pm on Tuesday 15 October and finishes at 1.30pm on Friday 18 October at the Perth Convention and Exhibition Centre (PCEC).

Collecting your name badge

On arrival at the PCEC you will be able to print your name badge at a registration kiosks by scanning the QR Code emailed to you by our conference organiser, Think Business Events, the week before the conference starts.

Please check your inbox for this email.

Registration

The AIEC 2019 Registration Desk is located on  level two of the PCEC.

Registration Desk Opening Hours

Please note the following times are tentative and could change in the lead up to the conference.

Tuesday 15 October 8.00am - 7.30pm
Wednesday 16 October 8.00am - 5.00pm
Thursday 17 October 8.00am - 5.15pm
Friday 18 October 8.00am - 3.00pm

Registration payments

If you have an amount owing on your registration, you must pay this in full before attending the conference. If you need to make a payment please contact the conference office at aiec@thinkbusinessevents.com.au. If your registration is still unpaid when you arrive at the conference, we will accept payment by credit card or cash.

You will have received payment reminders if you have an amount outstanding – please do not disregard these.

App

Stay connected with the AIEC 2019 conference app. Use your smartphone or tablet to view the conference program, see session information and speaker bios, view sponsor and exhibition information and get the latest program updates and create your own personalised schedule of sessions you want to attend. Last minute program changes will be available on the app.

Details on how to download the app, including the access code to login and create an account, will be included in the pre-arrival information email sent to all registered delegates the week before the conference starts.

Please check your inbox for details.

Program

You will receive a small-sized pocket planner that fits in your name badge upon arrival and registration. The planner will include a list of all the sessions and activities planned for AIEC, venue and exhibition floor plans, but it will not include details such as speaker information or session abstracts.

X-CD online program 

Program at a glance (PDF)

Virtual satchel

AIEC does not provide delegates with a conference satchel, so we encourage you to bring your own bag or tote with you to the conference. To view or download virtual satchel inserts from our sponsors and partners, please visit the virtual satchel page.

Virtual satchel

Getting there and around

The conference will be held at the Perth Convention and Exhibition Centre.

Getting to PCEC

Google map

Speaker information

Detailed information for chairs and moderators is available on the speaker information page.

Speakers' Preparation Room

You are required to check in at the Speakers' Preparation Room as soon as you arrive at the conference.

If you are using a PowerPoint or Prezi, your presentation must be uploaded and networked at least 2 hours before your session. This will ensure your presentation can be opened and loaded onto the conference computer system and networked appropriately.

Alternatively you can email your files in advance to our technical support team. Our technical support team will be happy to check your PowerPoint presentation for you should you have any concerns or queries. Please email or upload your final presentation to dropbox by Friday 11 October, 5pm.

Email: aiec@microhire.com

Upload your file to a shared dropbox: https://microhire.sharefile.com/share/getinfo/r8f74e41246841089

Please bring your PowerPoint file on a memory stick, CD-ROM or portable hard drive, and ensure you have a backup with you, even if you have already submitted your PowerPoint via email or dropbox.

A technician will be available during the following times to check that your PowerPoint has been correctly received, uploaded and networked.

Speakers' Room opening hours:

Tuesday 9 October 8.00am - 6.00pm
Wednesday 10 October 8.00am - 5.00pm
Thursday 11 October 8.00am - 5.15pm
Friday 12 October 8.00am - 12.00pm

Chairs and moderators

If you are chairing or moderating a session, please view the chair guidelines on the conference website. 

I you would like to use the 'Ask a question' feature in the app to manage Q&A during your session, please visit the Speakers' Preparation Room at least a couple of hours before your session to find out more. 

Lightning presentations

If you are presenting in a lightning format, please go to the Lightning Presenter Portal for information.

Dress code

Conference dress code

The dress code for delegates is smart casual/business throughout the conference. Don’t forget to bring a light jacket with you as the air-conditioned session rooms can sometimes get a bit cool.

Perth weather

October is the middle of spring in Perth. The weather is increasingly warm and sunny with the average daytime temperature 12°C to 23°C (53°F to74°F). Temperatures do drop at night so you may need a jacket for evenings. Just like the rest of the year, there’s plenty of sunshine in October in Perth, but little rainfall. There is a lot of flora in spring; discover more than 12,000 species of wildflowers that blossom in Perth’s nature reserves and national parks.

Dinner dress code

“Find a mask and wear it well, so your true identity no-one can tell.”

The dress code for the evening is black tie (optional), with a touch of gold and a mask. 

Gentlemen are encouraged to wear attire that suits a black-tie dress code, e.g. tuxedo or a dark suit with a shirt and tie.

Ladies may want to wear a floor-length gown, or a knee-length cocktail dress, a pant suit or dressy separates.

Code of conduct

AIEC is dedicated to providing a safe, friendly, enjoyable and harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, nationality, race, age or religion.

We do not tolerate harassment of or offensive behaviour towards conference participants in any form. Harassment includes, but is not limited to, inappropriate physical contact, sexual attention or innuendo, deliberate intimidation, stalking, offensive comments and photography or recording of an individual without consent. We expect participants to abide by the code of conduct at all conference activities, including related social events, online communications such as emails, social media and app communications and participation.

Conference participants violating these rules may be sanctioned or expelled from the conference without a refund and/or banned from attending future events. The behaviour may also reported to their employer and relevant authorities.

Please read the AIEC code of conduct on the AIEC website at www.aiec.idp.com/info-code-of-conduct

If you have concerns or would like to provide feedback while at the conference, please visit the Registration Desk during conference hours. If the matter is urgent and the Registration Desk is closed, please or contact the Conference Manager on 0409 829 601 or at josephine.williams@idp.com.

Cloak room and luggage storage

Small personal items can be left at the PCEC Cloak Room on level 2.

There will be no secure luggage storage at the conference. However, luggage can be left at the PCEC Cloak Room on level 2 on the last day of the conference, Friday 18 October 2019.

Dietary requirements

Dishes on the main buffet will be labelled with standard gluten free and vegetarian.

If you are unable to select appropriate food from the catering buffets, please notify the catering floor staff and they will direct you to the special diets buffet.

For social events and other functions, please advise the wait staff of your dietary requirement(s).

Exhibition

The AIEC Exhibition opens Tuesday evening and is open all day Wednesday, Thursday and until noon on Friday. Please take time to visit all the exhibitors and the Lightning Lounge.

See who is exhibiting this year

Social events

Entrance to the evening social events (First-timers' Networking, Welcome Reception, Happy Hour and Conference Dinner) is by name badge. The icons on your name badge indicate which social events are included in your registration.

Contact

For any questions or concerns before the conference, please contact the conference organisers at aiec@thinkbusinessevents.com.au or at +61 3 9417 1350. 

At the conference, please visit the Registration Desk located on level 2 of PCEC.

We look forward to seeing you in Perth!

Key dates

21 January - Online submission opens

1 March - Online submission closes

May - Call for proposals notifications

4 June - Registration opens

1 August - Early bird registration closes

8 October - Registration closes

15 October 2019 - Conference starts