redirect to 


Terms and conditions 

The following terms and conditions apply specifically to submitting a proposal and speakers at AIEC.

For AIEC full terms and conditions relating to registration, accommodation, exhibition and sponsorship, please visit AIEC terms and conditions

Submitting a proposal 

All persons who submit a proposal (‘primary contacts’) agree to: 

  • gain consent from all speakers to submit their personal details such as name, organisation and contact details via the X-CD online submission form and to have their details stored in the X-CD database 

  • ensure that all speakers are aware of the terms and conditions, privacy policy, code of conduct and registration fees applicable  

  • inform all speakers of any communications and information regarding the conference. 

Speaker registration  

All speakers in a scheduled session agree to: 

Speakers who do not register and pay to attend by 1 August 2019 may be withdrawn from the program at the discretion of the committee. If none of the speakers of an accepted proposal have registered by 1 August 2019, the presentation or poster may be completely withdrawn from the program at the discretion of the committee. 

Special cases - waiving of the registration fee 

The program committee will consider waiving the registration fee for a speaker, in exceptional cases where a proposal involves an international student or a speaker who works outside of the international education sector. This would be considered an exceptional case, and would only be approved if the program committee deems the proposal is strong and relevant to our audience. 

To apply for a waiver, please use the ‘Special requests’ section of the submission form at the time of submission, before the deadline 1 March. If you do NOT indicate this in the original proposal, late requests will NOT be considered or granted after the deadline. 

Withdrawing a proposal 

Withdrawals need to be communicated in writing by the person who originally submitted the proposal (‘primary contact’). In doing so, the committee assumes that all other co-speakers have been informed of the withdrawal.  

Once a proposal is withdrawn, it will not be reinstated. 

Conference proceedings 

PowerPoint or Prezi presentations and videos will be collected and made available on the AIEC website after the conference as PDF documents.  

Speakers who do not want their presentations to be shared must inform the conference organisers during the conference or provide an updated/revised version for publication within one week of the conference finish. 

View past conference pages

Non-commercial policy 

All persons who submit a new proposal (‘primary contacts’) and all speakers understand and agree that AIEC is a forum for learning and networking and as such is non-commercial. Under no circumstances should a programmed session be used for direct promotion of a presenter’s product, service or other self-interest. 

Video and photography 

Sessions will be photographed, filmed or webcasted (live or on demand) at the conference for publication on the conference website, CD-ROM, in hard copy and/or online and may be used to promote future conferences. 

Privacy policy 

IDP Education Ltd (ACN 117 676 463) (‘IDP’) is the owner of the Australian International Education Conference (‘AIEC’ or ‘Conference’). IDP respects your privacy. AIEC is subject to the Australian Privacy Principles (APPs) under the Privacy Act 1988. Please ensure you have read and understood the AIEC privacy policy, detailing how AIEC collects, uses and stores information pertaining to AIEC. 

Read privacy policy

Code of conduct  

AIEC is dedicated to providing safe, friendly, enjoyable and harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, nationality, race, age or religion. 

Key dates

21 January - Online submission opens

1 March - Online submission closes

May - Call for proposals notifications

4 June - Registration opens

1 August - Early bird registration closes

15 October 2019 - Conference starts