Speaker terms and conditions

Submitting a proposal

All persons who submit a new proposal (‘primary contacts’) agree to:

  • receive consent from their co-speakers to submit their personal details such as name, organisation and contact details via the X-CD online submission form and to have their details stored in the X-CD database
  • ensure that all their co-speakers are aware of the terms and conditions, privacy policy and registration fees applicable should their proposal be accepted into the program
  • be the main point of contact in the pre-planning of the conference program if their proposal is accepted and inform all speakers of any communications and information regarding the conference
  • advise the committee in writing of any changes as soon as they are known.

Speaker registration

The acceptance of a proposal does NOT include registration or any costs associated with attendance at the conference (such as travel and accommodation), or any other costs associated with the preparation or delivery of the presentation or poster.

All speakers agree to:

  • register for the conference by Tuesday 1 August 2017
  • pay the speaker registration fee
  • be available to present on any of the main three days of the conference

Speakers who fail to notify the committee and/or who do not pay and register to attend by Tuesday 1 August 2017 may be withdrawn from the program at the discretion of the committee.

If none of the speakers of an accepted proposal have registered by Tuesday 1 August 2017, the presentation or poster may be completely withdrawn from the program at the discretion of the committee.

Withdrawing a proposal

Withdrawals need to be communicated in writing by the person who originally submitted the proposal (‘primary contact’). In doing so, the committee assumes that all other co-speakers have been informed of the withdrawal. Once a proposal is withdrawn, it will not be reinstated.

Conference proceedings

PowerPoint or Prezi presentations and videos will be collected and made available on the AIEC website after the conference either as PDF documents or in SlideShare.

Speakers who do not want their presentations to be shared must inform the conference organisers (Think Business Events) during the conference or provide an updated/revised version for publication within one week of the conference finish.

Non-commercial policy

All persons who submit a new proposal (‘primary contacts’) and all speakers understand and agree that AIEC is a forum for learning and networking and as such is non-commercial. Under no circumstances should a programmed session be used for direct promotion of a presenter’s product, service or other self-interest.

Video and photography

Sessions will be photographed, filmed or webcasted (live or on demand) at the conference for publication on the conference website, CD-ROM, in hard copy and/or online or to use to promote future conferences.

Key dates

16 January - Call for proposals opens

1 March - Call for proposals closes

1 June - Registration opens

1 August - Early bird registration closes

10 October 2017 - Conference starts