Proposal types and session formats

We invite proposals for the following session formats:

Proposals for pre-conference workshops cannot be submitted online.

If you have an idea for a pre-conference workshop, please contact the IEAA secretariat via email admin@ieaa.org.au.

Panel (90 min)

A ‘panel presentation’ is a group of presentations grouped together and proposed as a ‘package’, and the proposal is therefore accepted or rejected as a whole. 

All speakers MUST submit a speaker profile and be listed in order for the proposal to be accepted.

No. of presenters: 3 to 6 presenters (including chair or moderator).

Duration: 90 minutes.

Chair: Submissions must nominate one chair in their proposal.

Audio-visual and room set-up: The room will be set up theatre style, unless otherwise noted. A computer, projector, screen, lectern and microphone are provided in each room. Roving or stand-up microphones will be available for Q&A.

Session format: Panel presentations are structured sessions with a set time for each panellist to speak, which is determined by the person submitting the proposal. Sessions begin with an introduction (or presentation) from the chair, followed by other presentations. The session must include time for Q&A, discussion and dialogue during the session or at the end to allow for audience participation and engagement.

Abstract: The ‘abstract’ section of the online submission should describe the overall topic and provide a general description of what the panel is going to present and achieve. If the presenters are going to address common questions, they should be included in this description.

Presentation (25 min)

Short presentations will be grouped with other short presentations, each on a common key interest area or sector representing different perspectives on a similar issue. These sessions of grouped presentations are referred to as ‘thematic sessions’.

No. of presenters: 1 or 2 per presentation

Duration: 25 minutes

Chair: A chair will be appointed by the committee and chair the entire session.

Audio-visual and room set-up: The room will be set up theatre style, unless otherwise noted. A computer, projector, screen, lectern and microphone are provided in each room. Roving or stand-up microphones will be available for Q&A.

Presentation format: We recommend 10-15 minutes of presentation and 10 minutes for Q&A. 

Session format: A thematic session will include 3 x 25 minute presentations scheduled into one 90 minute session:

  • Chair intro (5 min)
  • Presentation #1 (25 min)
  • Presentation #2 (25 min)
  • Presentation #3 (25 min)
  • Chair closing remarks and housekeeping notes (10 min)

E-poster

AIEC 2018 will again feature the very successful e-poster (digital posters) sessions.

E-poster presentations provide the opportunity to talk to people on a one-to-one basis, with more time to do so than a traditional presentation.

No. of presenters:  1 presenter

Interactive e-poster terminals: Several interactive touchscreen terminals will be available throughout the Poster Lounge, Exhibition Hall and/or foyer areas. Delegates will be able to search e-posters by title, speaker, date, etc.

E-poster specifications: The e-poster comprises five slides, which can also include audio and video components. Templates, guidelines and support will be provided to accepted poster authors. (Maximum 5 slides, to include 1 title slide and 4 content slides.)

E-poster sessions format (five-minute presentation): E-posters will be grouped by key interest area into sessions that will take place in the E-poster Lounge and scheduled concurrently with other sessions.

A poster session will typically include three (4) to five (5) posters in a 90 minute session:

  • Chair intro (10 min)
  • Presentation #1 (5 min)
  • Presentation #2 (5 min)
  • Presentation #3 (5 min)
  • Presentation #4 (5 min)
  • Presentation #5 (5 min)
  • Chair facilitates smaller groups (10 min)
  • Small group discussions (45 min)

Each e-poster presenter will have approximately five minutes to present the topic of their poster at the start of the session.

After all presentations are completed, the rest of the session will be dedicated to smaller group discussions. The audience will split up into smaller groups and group discussions will be held at a different e-poster terminal situated within the Poster Lounge.

Audio-visual and room set-up: The formal poster presentations will be held in the Poster Lounge (see floor plan here). Please note seating is limited. Small group discussions will be ‘standing’ only. There will be no seating for presenters or audience at the individual poster terminals.

E-poster speaker registration: E-poster presenters are considered ‘speakers’ who must register for the conference and are therefore entitled to the speaker registration rate. Please note that e-poster presenters must attend the conference at least on the day of their e-poster session. Speakers who have not registered will not have their e-posters displayed at the conference.

 

Café session (90 min)

The 'World Café' is a structured conversational process intended to facilitate open and intimate discussion, and link ideas within a larger group to access the 'collective intelligence' or collective wisdom in the room. Participants or table discussants move between a series of tables where they continue the discussion in response to a set of questions, which are predetermined and focused on the specific goals of each café session.

Café sessions appear informal in presentation, yet they are underpinned by seven principles that encompass the fundamental characteristics that make them effective as a forum for learning and sharing. The seven principles are:

  1. A clear context for the conversation
  2. Creation of a hospitable space to talk together
  3. Questions that matter and you don’t already have the answers to
  4. Encouraging contributions by everyone
  5. Connection of diverse viewpoints
  6. Listening together for insights
  7. Sharing collective discoveries

Presenters (facilitators): 1 or more. You do not need to submit details for table discussants. You must however list the facilitator of the café session and any other speakers.

Duration: 90 minutes. 

Chair: Submissions must include at least one facilitator.

Abstract: The ‘abstract’ section of the online submission should describe the overall topic and provide some idea of what delegates will achieve in the session.

Format: The following session breakdown is suggested:

1. Welcome and introduction. The facilitator begins with a welcome and an introduction to the process, setting the context, sharing the etiquette and putting participants at ease.

2. Small group round(s). The process begins with the first of two, 20-minute rounds of conversation for the small group seated around a table. In some cases, there may only be the opportunity to have one round. If the facilitator chooses to have more than one round, at the end of the 20 minutes each member of the group moves to a different table. They may choose to leave one person as the 'table host' for the next round, who welcomes the next group and briefly fills them in on what happened in the previous round.

3. Questions. Each round is prefaced with a question specially crafted for the specific context and desired purpose of the session. The same questions can be used for more than one round, or they can build upon each other to focus the conversation or guide its direction.

4. Harvest. After the small groups (and/or in between rounds, as needed), individuals are invited to share insights or other results from their conversations with the rest of the large group. These results are reflected visually in a variety of ways, most often using graphic recording in the front of the room.

Audio-visual and room set-up: The room will be set up banquet style (round tables). A computer, projector, screen, lectern and microphone are provided in each room in which a café session is scheduled. Roving or stand-up microphones will be available for the rapporteurs. 

To read more about the world café concept and method, please visit www.theworldcafe.com



 

Key dates

16 January - Call for proposals opens

28 February - Call for proposals closes

1 June - Registration opens

1 August - Early bird registration closes

9 October 2018 - Conference starts